Factors Affecting Preparation and Implementation of Annual Procurement Planning in Parastatal Organisations a Case of Tanesco Zone of Geita

Japhet Simeo; France Shayo; Ally Abdu

doi:doi:10.11648/j.ijafrm.20230801.11

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Factors Affecting Preparation and Implementation of Annual Procurement Planning in Parastatal Organisations a Case of Tanesco Zone of Geita

Japhet Simeo, France Shayo, Ally Abdu

Published in International Journal of Accounting, Finance and Risk Management (Volume 8, Issue 1)

Received: 5 October 2022 Accepted: 10 February 2023 Published: 27 February 2023

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Abstract

Procurement plan is a document of identified and consolidated requirements and determined timeframes usually an annum for their procurement with the aim of having them as and when they are required for effective execution of an organization. A number of factors may hinder the preparation and implementation of the Procurement Plan in this study termed as Annual Procurement Plan. The Objective of the Study was to assess factors that affect the preparation and implementation of annual procurement plan at TANESCO, Zone of Geita. Purposive sampling technique was employed. Representative sample for the study came from four departments namely, Procurement Management Unit, Finance, Transmission and Distribution. Data was collected using Interview guide and analyzed qualitatively and quantitatively by Thematic and SPSS software respectively. Total number of 36 respondents was selected and interviewed. This study has shown that 62.5% from finance department admitted not to have experienced the use of Budget forecasts in the preparation of annual Procurement Plan. Forty percent of the age category between 45 - 54 years of age seemed to have skills about Annual Procurement Plan. The study has shown that there is a support from Top Management Procurement and Finance Departments as compared to the other departments in terms of allowances. There is less involvement of user departments in the preparation of Annual Procurement Plan and males than females use Information Communication Technology. Top Management TANESCO and other Parastatal Organizations should support use Budget Forecasts and involve all staff in the preparation of Annual Procurement.

Published in	International Journal of Accounting, Finance and Risk Management (Volume 8, Issue 1)
DOI	10.11648/j.ijafrm.20230801.11
Page(s)	1-11
Creative Commons	This is an Open Access article, distributed under the terms of the Creative Commons Attribution 4.0 International License (http://creativecommons.org/licenses/by/4.0/), which permits unrestricted use, distribution and reproduction in any medium or format, provided the original work is properly cited.
Copyright	Copyright © The Author(s), 2024. Published by Science Publishing Group

Keywords

Annual Procurement Plan, Budget Forecast, ICT, Parastatal Organizations, Skills, Knowledge

References

[1]	Amida, M (2013). Factors Affecting Implementation of Annual Procurement Plan in Local Government Authorities.
[2]	Francis, S (2013), Challenges Facing Public Institutions In Implementation of Public Procurement Act No. 21 Of 2004 Published by National Board for Materials Management (NBMM) journal issue No. 34 (2008).
[3]	Frida, P (2007) Purchasing management consulting services—From managementautonomy to purchasing involvement George, K (2013). Procurement of technical works. Journal of Procurement, 22, (2), 146-143.
[4]	Gikonyo, P. K. (2014). Factors Affecting Implementation of Public Procurement Act in SACCO Societies inKenya. International Journal of Academic Research in Business and Social Sciences, 4 (2), 169-194. Government Notice (GN) – Regulation No. 97 of 2005 – “The Public Procurement (Goods, Works, Non – Consultancy Services and Disposal of Public Assets by Tender)” Regulation.
[5]	Handfield, R. B. (2014). Purchasing and supply chain management (2nd Ed). New Jersey: Pearson Publishers.
[6]	Kipkemoi, S. L. (2013) Effects of the elements of public procurement practices on project implementation: a case of Kericho District, International journal of innovative research & development, 3 (10), 1-30.
[7]	Kombo, D., and Tromp, D. (2003). Proposal and Thesis Writing, Pauline’s Publications Africa, Kenya.
[8]	Kothari, C. R. (2004) Research Methodology Methods and Techniques, Revised 2nd Ed, Published by NEW AGE INTERNATIONAL (P) LIMITED, PUBLISHERS 4835/24, Ansari Road, Daryaganj, New Delhi - 110002.
[9]	Lema, B. (2009). Researcher Paper on the “Implementing Procurement Planning in Government Parastatals in India.
[10]	Lyson K. (2001); Purchasing and Supply Chain Management 6th edition, Prentice Hall, UK.
[11]	Lyson, K. and Gillingham. M. (2003), Purchasing and Supply Chain Management, Published by Chartered Institute of Purchasing & Supply, United Kingdom.
[12]	Lyson K. and Farrington, B. (2006), Purchasing and Supply Chain Management, 7th edition, pearson Education Limited.
[13]	Maina, W. D & Omboto, D. (2016). Factors Affecting the Implementation of the Public Procurement and Asset Disposal Act 2015 in Kenya (A Survey in Public Universities in Mombasa County). The International Journal of Business & Management. 4 (8), 139-158. Mamiro R. G. (2009), Value for Money: The Limping Pillar in Public Procurement.
[14]	Senzuli M (2018), Experience from Tanzania, 4th International Public Procurement Conference.
[15]	Mapunda, R (2005), Research on factors affecting preparation and controlling of procurement plan in enhancing performance of the organization. Unpublished CPSP dissertation.
[16]	Mlinga, R (2008) The emphasizing the need for procurement planning (procurement journal vol 1 No 17).
[17]	Mlinga, R. (2006). Effectiveness of Procurement Planning” a Paper Presented at the Kenya Agricultural and Livestock Research Organization.
[18]	PPRA. (2008). Tanzania Procurement Journal Supplement, (2009) “Audit Report on the Assessment of the Implementation of Procurement Audit Recommendation” vol. 11 no. 12, ISSN 1821-6021, supplement no. 2.
[19]	Sanjeeve, A. S. (2014). Critical factors that influence e- procurement adoption success in the public sector, Journal of Public Procurement, volume 6, issues 1 & 3, 70-99 2006.

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APA Style

Japhet Simeo, France Shayo, Ally Abdu. (2023). Factors Affecting Preparation and Implementation of Annual Procurement Planning in Parastatal Organisations a Case of Tanesco Zone of Geita. International Journal of Accounting, Finance and Risk Management, 8(1), 1-11. https://doi.org/10.11648/j.ijafrm.20230801.11

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ACS Style

Japhet Simeo; France Shayo; Ally Abdu. Factors Affecting Preparation and Implementation of Annual Procurement Planning in Parastatal Organisations a Case of Tanesco Zone of Geita. Int. J. Account. Finance Risk Manag. 2023, 8(1), 1-11. doi: 10.11648/j.ijafrm.20230801.11

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AMA Style

Japhet Simeo, France Shayo, Ally Abdu. Factors Affecting Preparation and Implementation of Annual Procurement Planning in Parastatal Organisations a Case of Tanesco Zone of Geita. Int J Account Finance Risk Manag. 2023;8(1):1-11. doi: 10.11648/j.ijafrm.20230801.11

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@article{10.11648/j.ijafrm.20230801.11,
  author = {Japhet Simeo and France Shayo and Ally Abdu},
  title = {Factors Affecting Preparation and Implementation of Annual Procurement Planning in Parastatal Organisations a Case of Tanesco Zone of Geita},
  journal = {International Journal of Accounting, Finance and Risk Management},
  volume = {8},
  number = {1},
  pages = {1-11},
  doi = {10.11648/j.ijafrm.20230801.11},
  url = {https://doi.org/10.11648/j.ijafrm.20230801.11},
  eprint = {https://article.sciencepublishinggroup.com/pdf/10.11648.j.ijafrm.20230801.11},
  abstract = {Procurement plan is a document of identified and consolidated requirements and determined timeframes usually an annum for their procurement with the aim of having them as and when they are required for effective execution of an organization. A number of factors may hinder the preparation and implementation of the Procurement Plan in this study termed as Annual Procurement Plan. The Objective of the Study was to assess factors that affect the preparation and implementation of annual procurement plan at TANESCO, Zone of Geita. Purposive sampling technique was employed. Representative sample for the study came from four departments namely, Procurement Management Unit, Finance, Transmission and Distribution. Data was collected using Interview guide and analyzed qualitatively and quantitatively by Thematic and SPSS software respectively. Total number of 36 respondents was selected and interviewed. This study has shown that 62.5% from finance department admitted not to have experienced the use of Budget forecasts in the preparation of annual Procurement Plan. Forty percent of the age category between 45 - 54 years of age seemed to have skills about Annual Procurement Plan. The study has shown that there is a support from Top Management Procurement and Finance Departments as compared to the other departments in terms of allowances. There is less involvement of user departments in the preparation of Annual Procurement Plan and males than females use Information Communication Technology. Top Management TANESCO and other Parastatal Organizations should support use Budget Forecasts and involve all staff in the preparation of Annual Procurement.},
 year = {2023}
}

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TY - JOUR
T1 - Factors Affecting Preparation and Implementation of Annual Procurement Planning in Parastatal Organisations a Case of Tanesco Zone of Geita
AU - Japhet Simeo
AU - France Shayo
AU - Ally Abdu
Y1 - 2023/02/27
PY - 2023
N1 - https://doi.org/10.11648/j.ijafrm.20230801.11
DO - 10.11648/j.ijafrm.20230801.11
T2 - International Journal of Accounting, Finance and Risk Management
JF - International Journal of Accounting, Finance and Risk Management
JO - International Journal of Accounting, Finance and Risk Management
SP - 1
EP - 11
PB - Science Publishing Group
SN - 2578-9376
UR - https://doi.org/10.11648/j.ijafrm.20230801.11
AB - Procurement plan is a document of identified and consolidated requirements and determined timeframes usually an annum for their procurement with the aim of having them as and when they are required for effective execution of an organization. A number of factors may hinder the preparation and implementation of the Procurement Plan in this study termed as Annual Procurement Plan. The Objective of the Study was to assess factors that affect the preparation and implementation of annual procurement plan at TANESCO, Zone of Geita. Purposive sampling technique was employed. Representative sample for the study came from four departments namely, Procurement Management Unit, Finance, Transmission and Distribution. Data was collected using Interview guide and analyzed qualitatively and quantitatively by Thematic and SPSS software respectively. Total number of 36 respondents was selected and interviewed. This study has shown that 62.5% from finance department admitted not to have experienced the use of Budget forecasts in the preparation of annual Procurement Plan. Forty percent of the age category between 45 - 54 years of age seemed to have skills about Annual Procurement Plan. The study has shown that there is a support from Top Management Procurement and Finance Departments as compared to the other departments in terms of allowances. There is less involvement of user departments in the preparation of Annual Procurement Plan and males than females use Information Communication Technology. Top Management TANESCO and other Parastatal Organizations should support use Budget Forecasts and involve all staff in the preparation of Annual Procurement.
VL - 8
IS - 1
ER -

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Author Information

Japhet Simeo

Regional Health Management Team, Regional Secretariat, Geita, Tanzania
France Shayo

Faculty of Business Management, The Open University of Tanzania, Dar es Salaam, Tanzania
Ally Abdu

Faculty of Business Management, The Open University of Tanzania, Dar es Salaam, Tanzania

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APA Style

Japhet Simeo, France Shayo, Ally Abdu. (2023). Factors Affecting Preparation and Implementation of Annual Procurement Planning in Parastatal Organisations a Case of Tanesco Zone of Geita. International Journal of Accounting, Finance and Risk Management, 8(1), 1-11. https://doi.org/10.11648/j.ijafrm.20230801.11

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ACS Style

Japhet Simeo; France Shayo; Ally Abdu. Factors Affecting Preparation and Implementation of Annual Procurement Planning in Parastatal Organisations a Case of Tanesco Zone of Geita. Int. J. Account. Finance Risk Manag. 2023, 8(1), 1-11. doi: 10.11648/j.ijafrm.20230801.11

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AMA Style

Japhet Simeo, France Shayo, Ally Abdu. Factors Affecting Preparation and Implementation of Annual Procurement Planning in Parastatal Organisations a Case of Tanesco Zone of Geita. Int J Account Finance Risk Manag. 2023;8(1):1-11. doi: 10.11648/j.ijafrm.20230801.11

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@article{10.11648/j.ijafrm.20230801.11,
  author = {Japhet Simeo and France Shayo and Ally Abdu},
  title = {Factors Affecting Preparation and Implementation of Annual Procurement Planning in Parastatal Organisations a Case of Tanesco Zone of Geita},
  journal = {International Journal of Accounting, Finance and Risk Management},
  volume = {8},
  number = {1},
  pages = {1-11},
  doi = {10.11648/j.ijafrm.20230801.11},
  url = {https://doi.org/10.11648/j.ijafrm.20230801.11},
  eprint = {https://article.sciencepublishinggroup.com/pdf/10.11648.j.ijafrm.20230801.11},
  abstract = {Procurement plan is a document of identified and consolidated requirements and determined timeframes usually an annum for their procurement with the aim of having them as and when they are required for effective execution of an organization. A number of factors may hinder the preparation and implementation of the Procurement Plan in this study termed as Annual Procurement Plan. The Objective of the Study was to assess factors that affect the preparation and implementation of annual procurement plan at TANESCO, Zone of Geita. Purposive sampling technique was employed. Representative sample for the study came from four departments namely, Procurement Management Unit, Finance, Transmission and Distribution. Data was collected using Interview guide and analyzed qualitatively and quantitatively by Thematic and SPSS software respectively. Total number of 36 respondents was selected and interviewed. This study has shown that 62.5% from finance department admitted not to have experienced the use of Budget forecasts in the preparation of annual Procurement Plan. Forty percent of the age category between 45 - 54 years of age seemed to have skills about Annual Procurement Plan. The study has shown that there is a support from Top Management Procurement and Finance Departments as compared to the other departments in terms of allowances. There is less involvement of user departments in the preparation of Annual Procurement Plan and males than females use Information Communication Technology. Top Management TANESCO and other Parastatal Organizations should support use Budget Forecasts and involve all staff in the preparation of Annual Procurement.},
 year = {2023}
}

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